CITY OF VENICE, FLORIDA INVITATION REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN that the City of Venice invites and will receive sealed proposals from qualified vendors to perform the following work which is described in detail in the Request for Proposals (RFP) specifications. RFP NUMBER: 2977-13 RFP TITLE: ECONOMIC DEVELOPMENT CONSULTANT PROJECT DESCRIPTION: The City of Venice intends to select a Consultant to assist the City in development of an Economic Development Plan. The project would include but not be limited to the following: Determination of prospective target markets and enterprises for potential immigration to Venice. Identification of local geographic sites to support new and expanded economic investments. Specification of indicators and metrics that would define the prospective benefits of attracting specific target markets and business enterprises. Suggestion for an implementation strategy and time line for target markets and businesses cited in this proposal. RFP OPENING LOCATION: Procurement- Finance: Room 204 Venice City Hall 401 West Venice Avenue Venice, Florida 34285 RFP SUBMITTAL DEADLINE DATE & TIME: December 17, 2013 at 2:00 P.M. The City is using a Request for Proposals for this project and will award the contract to the Proposer the City finds, in its sole discretion, best meets the needs of the City and can meet federal requirements. Specifications and RFP documents are available by calling Onvia DemandStar at (800) 711-1712 or by their Internet address at www.demandstar.com. Proposers may also pick up RFP documents at the City of Venice, Procurement- Finance Department, Room 204, 40 1 West Venice Ave., Venice Florida 34285, (941) 486-2626, ext. 24002, at no charge. The evaluation committee has been selected by the City to ensure that all proposals are fairly considered. The evaluation committee will perform a review of proposals received from Proposers to determine completeness and responsiveness to the principal c omponents of the technical, financial, federal, and legal requirements of the RFP. Request for clarification letters may include, but not limited to, the following: commitment; performance guarantees and standards; project guarantor commitments; project schedules, phasing methods and payment schedules; and letters of credit, performance bonds and insurance requirements. The evaluation committee will make a recommendation to the City Council following the evaluation committee's review of all proposals an d consideration of any additional evidence or data desired by the evaluation committee. Qualified firms are invited to deliver four (4) copies of their proposals, one (1) original, three (3) copies, in a sealed envelope marked "SEALED REQUEST FOR PROPOSALS, RFP # 2977-13, ECONOMIC DEVELOPMENT CONSULTANT", and delivered to the City of Venice , Procurement- Finance Department, Room 204, City Hall, 401 West Venice Avenue, Venice, Florida 34285. The City assumes no responsibility for proposals received after 2:00 P.M., on December 17, 2013 or at any office or location other than that specified herein, whether due to mail delay, courier mistake, mishandling or any other reason. Late proposals will be held unopened and will not be considered for award. Please note- there is no pre-bid meeting for this RFP. All questions, comments, or concerns about this RFP must be submitted in writing to Mr. Jon Mayes, Procurement- Finance Department, for the City of Venice, Room 204, 401 West Venice Avenue, Venice, F L 34285 or at jmayes@venicegov.com. Mr. Mayes is the only designated representative of the City authorized to respond to comments, questions, and concerns. The City will not respond to comments, questions or concerns addressed to any person other than Mr . Mayes. If the City determines that a particular comment, question or concern necessitates a global response to all Proposers, the City will issue a clarifying memorandum or addendum. The final day that the City will accept questions will be November 25 , 2013 by 1:00 P.M. The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request re-submission. Any sole response received by the submission date may or may not be rejected by the City, depending on ava ilable competition and timely needs of the City. The City reserves the right to select a firm with or without interviews, and may decide to select any of the firms submitting proposals. The City reserves the right to award the contract to a responsible proposer submitting a responsive proposal, with a resulting negotiated agreement which is most advantageous and in the best interests of the City. The City shall be the sole judge of the proposal, and the resulting negotiated agreement that is in its best interest and its decision shall be final. Also, the City reserves the right to make such investigation, as it deems necessary to determine the ab ility of any proposer to perform the work or service requested. Proposers, their agents and associates shall not contact or solicit any City Council member, City employee, or official regarding this RFP during any phase of this RFP. Failure to comply with this provision may result in disqualification of the Proposer, at the option of the City. Only that individual listed, as the contact person in this Notice shall be contacted. CITY OF VENICE, FLORIDA Procurement Department PUBLISH: Saturday, November 16, 2013 Wednesday, November 20, 2013
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