CITY OF VENICE, FLORIDA INVITATION REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN that the City of Venice invites and will receive sealed proposals from qualified vendors to perform the following work which is described in detail in the Request for Proposals (RFP) specifications. RFP NUMBER: 2970-13 RFP TITLE: COMPREHENSIVE PLAN IMPLEMENTATION PROJECT DESCRIPTION: The City of Venice ("City") intends to select a consultant to perform professional planning services to: 1. Systematically evaluate selected City of Venice Comprehensive Plan (" Comp Plan") implementation-related polices, and 2. Conduct public meetings on recommended revisions (e.g. deletion or amendment) to implementation-related polices, and 3. Prepare Comp. Plan amendment submission materials and, if necessary, assist staff with the preparation of responses to a DOE Objection, Recommendation and Comment Report. RFP OPENING LOCATION: Finance Meeting Room 204 Venice City Hall 401 West Venice Avenue Venice, Florida 34285 RFP SUBMITTAL DEADLINE DATE & TIME: August 15, 2013 at 2:00 P.M. PRE-PROPOSAL CONFERENCE: YES DATE & TIME: July 30, 2013 2:00 P.M. LOCATION: Community Room # 114 The City is using a Request for Proposals for this project and will award the contract to the Proposer the City finds, in its sole discretion, best meets the needs of the City. PRE-PROPOSAL CONFERENCE: A pre-proposal conference will be held on July 30, 2013 at 2:00 P.M. at Venice City Hall in Community Room # 114. Representatives from the City will be present to discuss the overall project and the RFP. Firms are encouraged to a ttend. Specifications and RFP documents are available by calling Onvia DemandStar at (800) 711-1712 or by their Internet address at www.demandstar.com. Proposers may also pick up RFP documents at the City of Venice, Procurement- Finance Department, Room 204, 40 1 West Venice Ave., Venice Florida 34285, (941) 486-2626, ext. 24002, at no charge. The evaluation committee has been selected by the City to ensure that all proposals are fairly considered. The evaluation committee will perform a review of proposals received from Proposers to determine completeness and responsiveness to the principal c omponents of the technical, financial, federal, and legal requirements of the RFP. Request for clarification letters may include, but not limited to, the following: commitment; performance guarantees and standards; project guarantor commitments; project schedules, phasing methods and payment schedules; and letters of credit, performance bonds and insurance requirements. The evaluation committee will make a recommendation to the City Council following the evaluation committee's review of all proposals an d consideration of any additional evidence or data desired by the evaluation committee. Qualified firms are invited to deliver four (4) copies of their proposals, one (1) original, three (3) copies, in a sealed envelope marked "SEALED REQUEST FOR PROPOSALS, RFP # 2970-13, COMPREHENSIVE PLAN IMPLEMENTATION", and delivered to the City of Veni ce, Procurement- Finance Department, Room 204, City Hall, 401 West Venice Avenue, Venice, Florida 34285. The City assumes no responsibility for proposals received after 2:00 P.M., on August 15, 2013 or at any office or location other than that specified herein, whether due to mail delay, courier mistake, mishandling or any other reason. Late proposals will be held unopened and will not be considered for award. All questions, comments, or concerns about this RFP must be submitted in writing to Mr. Jon Mayes, Procurement- Finance Department, for the City of Venice, Room 204, 401 West Venice Avenue, Venice, FL 34285. Mr. Mayes is the only designated representativ e of the City authorized to respond to comments, questions, and concerns. The City will not respond to comments, questions or concerns addressed to any person other than Mr. Mayes. If the City determines that a particular comment, question or concern nec essitates a global response to all Proposers, the City will issue a clarifying memorandum or addendum. The final day that the City will accept questions will be August 6, 2013 by 1:00 P.M. The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request re-submission. Any sole response received by the submission date may or may not be rejected by the City, depending on ava ilable competition and timely needs of the City. The City reserves the right to select a firm with or without interviews, and may decide to select any of the firms submitting proposals. The City reserves the right to award the contract to a responsible proposer submitting a responsive proposal, with a resulting negotiated agreement which is most advantageous and in the best interests of the City. The City shall be the sole judge of the proposal, and the resulting negotiated agreement that is in its best interest and its decision shall be final. Also, the City reserves the right to make such investigation, as it deems necessary to determine the ab ility of any proposer to perform the work or service requested. Proposers, their agents and associates shall not contact or solicit any City Council member, City employee, or official regarding this RFP during any phase of this RFP. Failure to comply with this provision may result in disqualification of the Proposer, at the option of the City. Only that individual listed, as the contact person in this Notice shall be contacted. CITY OF VENICE, FLORIDA Jon Mayes, Procurement Department PUBLISH: Saturday, July 13, 2013 Wednesday, July 17, 2013
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